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Supplier Collaboration Portal

Building a Digital Product Passport requires data from your supply chain — material compositions, lab reports, and certifications that only your suppliers hold. The Supplier Portal lets you request this information directly, without chasing emails or managing shared spreadsheets.

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1. How It Works

Passr generates a secure, single-use upload link for each document request. You send this link to your supplier. They click it, fill in the required data, and upload their files. No supplier account or Passr login is required on their side.

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2. Sending a Document Request

  1. Navigate to Supplier Requests in the sidebar
  2. Click New Document Request
  3. Fill in the request details:
  1. Click Send Request
Your supplier receives an email with a secure link valid until the deadline you set.

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Document Types You Can Request

  • Material composition breakdown (fabric percentages)
  • PFAS / fluorine test lab report
  • GOTS certificate
  • GRS (Global Recycled Standard) certificate
  • OEKO-TEX Standard 100 certificate
  • bluesign certificate
  • Responsible Down Standard (RDS) certificate
  • Factory audit report
  • Custom document (specify in notes)

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3. The Supplier Upload Experience

Your supplier sees a clean, branded upload form when they click the link. They do not need a Passr account. On the form they can:
  • Fill in material percentages (fabric name, percentage, material type)
  • Upload PDF or image files (certificates, lab reports, audit documents)
  • Add any clarifying notes
Once submitted, the data is securely stored in a review queue linked to your workspace.
The upload link is single-use per request and expires at the deadline you set. If a supplier misses the deadline, you can reopen the request and resend the link from the Supplier Requests dashboard.

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4. Automated Reminders

Passr automatically sends your supplier a reminder email 3 days before the deadline if they haven’t submitted yet. You don’t need to chase manually. You can track the status of every request in the Supplier Requests dashboard:

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5. Reviewing & Approving a Submission

When a supplier submits, you receive an email notification and a dashboard alert. To review:
  1. Go to Supplier Requests and click the submitted request
  2. Check the uploaded materials and documents
  3. If everything looks correct, click Approve & Import
  4. The data is automatically linked to the product’s Compliance Locker
If something is wrong (e.g. percentages don’t add up, wrong certificate version), you can reject the submission with a note explaining what needs to be corrected, and resend the upload link.
You don’t need to manually retype any supplier-provided data. The Approve & Import action maps all submitted materials and certificates directly into the Compliance Locker in one click.

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Next Steps

Compliance Locker

View how imported supplier data is stored and displayed.

Recycler Portal

Share disassembly data securely with certified recycling facilities.